Retail Project Managers - Full Scope

 

  • Initial contact with landlord's technical services after receiving a brief

    Gather all existing documentation about the unit (drawings, technical manuals, existing licenses)

    Assess all statutory elements related to the site

    Deliverables: Preliminary feasibility study

  • Organise point cloud survey with a local company

    Introduce all data in BIM software ArchiCAD

    Evaluate the condition of existing construction elements

    Evaluate the condition of existing services

    Check working and unloading restrictions

    Check site-specific health&safety requirements

    Deliverables: Plans and elevations of the existing in PDF and DWG format, full photographic report

  • Preliminary designs with brand’s design team

    Issue preliminary planning, target construction dates, target opening date

    Preliminary budget estimations based on sqm rate and site condition

    Gathering of preliminary costs (hoarding, consultants required for the license & services, urgent supplies)

    Deliverables: Plans and elevations of layout proposals in PDF and DWG format, interactive gantt chart planning, Preliminary cost model

  • Coordinate with brand the development of the concept set, incorporating landlord and consultants feedback.

    Initial design intent on HVAC installations.

    Chase landlord approval on store design if required.

    Chase preliminary statutory approval from authorities if required.

    Deliverables: Plans, elevations and perspectives of schematic design in PDF and DWG format, interactive gantt chart planning, license reports.

  • Issue full specifications on construction materials, finishes, equipment

    Issue detailed Bill of Quantities for construction and equipment

    Coordinate with M&E and license consultants for full integration of their specifications in the package

    Coordinate the translation of  all documents into local language if needed (depends on the country)

    Deliverables: Plans, elevations, perspectives and construction details in PDF and DWG format, detailed BOQ calculations, general BOQ template for tendering

  • Identify suitable general contractors, preferably local ones

    Issue all tendering documentation to general contractors and suppliers

    Meet general contractors on site to review all aspects of the specifications and bill of quantities

    Chase quotes from regular suppliers (for example furniture, lighting, music system, signage, ....)

    Compare general contractors quote, negotiate costs based on comparison

    Issue detailed complete cost model containing complete verified costs

    Issue recommendation on general contractor to the brand

    Confirm project planning, identify general contractors commitments on timing for construction works

    Deliverables: Tender comparison file, full cost model, final gantt chart planning

    Assist the brand in contract negotiations with general contractors

  • Weekly visits to construction site to supervise that store is being built according to plans and specifications

    Re-survey the site, adapt project drawings and quantities if needed after strip out

    Coordinate all suppliers deliveries and installations

    Keep continuous communication with landlord and consultants

    Planning, make sure works are on track

    Track project variations and their approval from the Brand, if any

    Track costs variations and chase their approval from the Brand, if any

    Approve or disapprove of suppliers and contractors invoices

    Draw project updates if any

    Deliverables: Weekly progress reports with pictures, cost variation sheets if any, Cost model updates if any, Invoice Control sheet updates

  • Preliminary handover protocol with general contractor

    Assist furniture supplier with delivery, unloading

    Verify general set-out of the furniture

    Verify delivered furniture against BOQ quantities

    Address any quality issue with the furniture and equipment

    Coordinate assistance from general contractor to shopfitters if required

    Deliverables: Weekly progress reports with pictures, cost variation sheets if any, Cost model updates if any, Invoice Control sheet updates

  • Arrange meeting on site with brand, general contractor, shop-fitters, consultants if required

    Coordinate assistance from electricians and joiners to store team if required

    Collate detailed snagging list, including description, pictures, deadline, and who is the responsible party

    Collate additional requests from brand

    Organize store manager's induction on how to operate the store's systems and equipment

    Handover maintenance binder to store manager

    Deliverables: Handover report, full snagging list, maintenance binder, H&S files if requiredItem description

  • Chase the solution of snaggings from contractors and suppliers

    Deliverables: Updates to fully shared online snagging list,  Invoice Control sheet updatesItem description

  • Issue certificate of snagging completion

    Issue final cost model with completed invoice control sheet

    Issue as-built drawings

    Backup all project files